TIPS FOR BRIEFING YOUR WEDDING DJ

TIPS FOR BRIEFING YOUR WEDDING DJ

A wedding is one of the most important and special days of your life. You have been planning for months, and want everything to go perfectly.

I am surprised at how many times brides and grooms underestimate the impact that music has on your big day.

In this blog post I’ve put together key tips for briefing your DJ to ensure that they play music you personally love, get the sound right and have the dance floor pumping!

Communicate about the music and sound

Key songs - these are the tracks to be played during your entrance, bridal waltz, farewell, and at any other key points during the wedding

Music requests and do-not-play tracks – for requests, you can go as broad or specific as you like (i.e. from genres through to particular artists and tracks), but make sure you clearly communicate any songs that must be played, and any you don’t want played

The type of background music you'd like -  this important as it sets the mood for the whole night. If you’re not sure, your DJ will be able to advise

Ask your DJ about the set up required – this is important to ensure the best possible sound. As a general rule, if you have over 150 guests, your DJ should be using sub woofers.

Talk about your guest demographic

Give your DJ a good rundown of who will be at your wedding - ages, type of guests (family to friends ratio), etc

Let them know how many guests will be attending – as every person absorbs some of the sound, this is a key piece of information for the DJ in arranging their set up

Discuss whether it is likely to be a party crowd or more of a chilled vibe – this will give your DJ a good idea of how to build the night (and the dance floor!).

Provide details of the order of events and floor plan

This is important for the DJ to know what music to play when, timings of key events like speeches, etc. You should not have to cue your DJ on the day; it is for you to enjoy!

Floor plan is very important for sound - many DJs get this wrong (if you haven’t guessed by now, sound is extremely important and more often than not, overlooked; this can have a huge effect on the night)

Put them in touch with the venue manager

During the week leading up to the big day, your DJ should get in touch with the venue to confirm equipment set up times and provide insurance information

They should discuss the set up and positioning of the speaker/s (I’m talking about sound again - getting it yet?) and make any additional arrangements that are required.

Make time to speak to your DJ the week of your wedding day

Run through all of your key songs, order of events and any other important arrangements, such as who will be your MC

Communicate any last minute changes and requests.

It is always best to confirm the key points from each of your discussions in writing (even if in bullet points) to ensure there is no confusion and everything runs smoothly. After all, it’s one of the biggest days of your life! :)

HOW TO CHOOSE A WEDDING DJ

HOW TO CHOOSE A WEDDING DJ

Planning a wedding can be overwhelming with so many bits and pieces to organise, family members to deal with and unexpected costs adding to the stress.

Luckily, if you choose the right wedding DJ, that’s one less thing to worry about – and it will make all the difference on the day when everyone is having a good time at the reception!

Below I’ve put together a list of questions you should consider when shopping around for a DJ:

Is the DJ professional? 

Are they serious about their work? Have they invested time and money into their photography, website and other marketing materials? Do they write/share useful content that shows they know their art?

Does the DJ specialise in any particular type of gigs?

It’s ok for a DJ to have a broad range of experience, but you want to make sure they have a proven track record in playing at weddings. A wedding gig is very different to a techno rave!

What are they like in person?

 Are they personable, trustworthy and approachable? You want someone who will be able to interact with your guests and the venue and be willing to step in to help should something go wrong.  

Do they have testimonials?

Check their website, Google and Facebook for reviews of the DJ’s work, or ask for testimonials/ references. Another good idea is to reach out to your network when making your shortlist for DJ recommendations.

How do they present themselves?

Are they well-groomed, stylish and presentable? Do they match the vibe you’d like at your wedding reception (both in terms of personality and appearance)?

What equipment do they use?

Ask the DJ to email details of their set up to you, including the brands they use, and show them to a friend that is clued on about sound/ PA. Getting the sound right is very important!

Do they have insurance?

Ask them for a copy of their professional indemnity insurance certificate. The wedding venue will request it anyway, but you should also ask for a copy.

Are they within your budget?

Make sure you get quotes from a few different DJs (at least three) - cheapest is not the best! Factor into your pricing the consultation that occurs before (meeting face-to-face one or two times), playlist creation, song purchases, etc.

Have you checked out their social media accounts?

You should take the same approach as if you were hiring an employee. Check out their social media accounts and compare it to their website – everything should be consistent. You want someone who is reliable and trustworthy.

Are they accommodating of your needs?

Make sure the DJ you select is flexible and accommodating to your needs, yet confident in making best practice recommendations.

Are they proactive?

The DJ should be proactive in contacting and visiting the wedding venue if they’ve not played there before, to ensure they get the set up right. If there any issues with set up, they should be able to offer solutions to the venue and you, the client!

With these tips, you should be confident that your wedding DJ choice is the right one for your big day.

3 tips for planning YOUR EOFY party

3 tips for planning YOUR EOFY party

It’s been a busy six months, it’s the middle of winter and everyone is ready to let their hair down.

Here are three simple tips for event managers organising their company’s EOFY event to guarantee you get to enjoy the night too!

1.     Winter is here… Choose the right venue

It’s cold outside so it may seem obvious, but pick a venue that will keep your guests warm and comfortable (while still keeping the smokers happy). Keep the open rooftop bars for your end-of-year do.

Some venues do have cold weather alternatives such as marquees, or very good outdoor gas heaters, so make sure you communicate with your venue contact and find out what options you have.

2.     Consider unique entertainment options

You and your colleagues have been working hard and it’s only halfway through the calendar year, so treat them (and yourself) with something unique!

Rather than blowing your budget on a professional singer or full band (you’ll need some cash left over for your end-of-year party), consider bringing in a live element such as percussion or saxophone to add a unique flavour to your event. Your DJ should be able to recommend musicians s/he regularly works with.   

3.     Brief your DJ!

In the mad rush to meet end-of-financial year deadlines, it’s easy to neglect the important brief for your DJ.

A good DJ will know what questions to ask you to get a good feel for the sort of music you do and don’t want played on the night. You should only need half an hour over the phone to do this – your guests will be very grateful and it will be well worth it on the night!

I have played at a number of fun EOFY events in some great Melbourne venues and would love to play for yours. Get in touch!